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In the Ribbon, select References tab > Captions group: Cross-references.In your document, position the insertion point where the cross-reference is to be inserted.For completeness, here are the steps to follow to insert a cross-reference using the built-in functionality of Word: The purpose of the article is not to go into detail about how to insert cross-references in Word but to explain how cross-references work. In case you want to refer to something in another document, you can create a hyperlink. For example, you cannot insert a cross-reference to a heading that has not yet been added to the document. Note that you can only insert cross-references to content that already exits in the document. For example, a cross-reference field may function as a hyperlink so you can jump directly to the target of the cross-reference by clicking the field.Īs opposed to cross-references you type manually, the great advantage of using cross-reference fields is that you only need to update fields to have the cross-references corrected if you have made changes to the document. The field code can also include special information (referred to as switches) that make the field act or look in a special way. The material inserted by cross-reference fields can be text, section numbers, paragraph numbers, caption numbers, caption labels, etc. set of codes that instructs Word to automatically insert material into a document. Technically, a cross-reference in Word is a field, i.e.

In Word, you can insert dynamic cross-references that can be updated if the text you refer to changes. In general, a cross-reference is a note in a text that tells you to look somewhere else in the text for more information.